Privacy Policy

Our Commitment to Privacy, Data integrity & Security of information

Data privacy is important to us. Our privacy policy describes how we collect, use and disclose information that we may obtain through this Site or as a part of our internal processes.

The Information We Collect

We collect information in the following ways:

Information collected via company site

  • We collect information when users browse this Site or any other Nimesa website in which user can provide information directly, including personally identifiable information as part of the online job application process, or in the process of registering for a Nimesa sponsored training, event, user group, or conference.
  • Also, when you visit our site, we collect the IP address of the device you use to connect to the Internet the type of operating system you have, and which site you came from. This information helps us provide an online experience that matches your device and may include –
    a) Your response to one of our emails
    b) Time and duration of your visit to our site
    c) Pages you viewed while on our site

Personal Information

  • Financial information such as the employee bank account details, investment details, salary related data including but not limited to Form No. 16, dependent or nominee list, reimbursements or voucher details, employee exemption forms (Medical / LTA/ rent), details related to tax benefits, employee’s income through previous employer or other payment instrument details are held for the purpose of processing salary and to satisfy legal, regulatory or accounting requirements under the applicable laws.
  • Employees are responsible for the authenticity of the Personal Information supplied to Nimesa.
  • Employment-related Personal Information held by Nimesa with regards to serving or former employees include name, address, social security identification number, records of personal and family particulars, education and qualifications, employment history, salary and allowances, terms and conditions of service, housing, medical records, leave and passages, training, investments, outside employment, appraisal reports, assessment panels’ comments, promotion board assessments and reports, conduct and discipline, career development, retirement and pension, re-employment or extension of service and renewal of agreement or revision of agreement terms.
  • Employment-related Personal Information data of serving and former employees are held for the administration and processing of employment-related matters including appointments, integrity checking, postings and transfers, offer/renewal/extension of agreement, incremental credit, training and career development, revision of terms or conditions of service, promotion, discipline, continuation in or removal from office, provident fund and provision of testimonials. Some personal particulars may be published in Nimesa website.

How Do We Use the Information We Collect / Information we share

Nimesa does not sell, rent or lease personal data, or disclose it to third parties unless there is a legally valid reason, or a contractual obligation for doing so. In order to perform its valid obligation towards Personal Information provider, Nimesa may share the Personal Information with third-party business partners including contractors, pay-roll processors, auditors, and legal advisors (“Third-Party Partners”); provided that a receipt has been received stating that recipient shall also maintain confidentiality and protect the Personal Information. Nimesa will adhere to all applicable laws and expects our Third-Party Partners to do the same.

 

Nimesa may disclose the Personal Information without employee’s express written permission, if allowed under applicable laws, in circumstances that include, but are not limited to:

  • Requests from governmental agencies, subpoenas, court orders or other legal requirements. In these circumstances, Nimesa will make reasonable effort to limit the nature of the disclosure.
  • Limited employment status data (including dates of employment and positions held) in the course of an employment-related inquiry.
  • Emergency situations as necessary to ensure health and safety.

Security Measures

Nimesa respects employee preferences concerning the treatment of Personal Information that Nimesa may collect from them. Nimesa takes reasonable measures to protect the Personal Information from loss, misuse, or unauthorized access, disclosure, alteration or destruction. Nimesa stores personal data, regardless of its form, with security procedures appropriate to the sensitivity of the data.

Nimesa Systems destroys all Personal Information that is no longer needed for the purposes for which it was collected unless its retention is required to satisfy legal, regulatory or accounting requirements or to protect our interests. Records which may contain Personal Information are retained and destroyed by Nimesa in accordance with the company’s Record Retention Policy.

Nimesa takes reasonable steps to ensure that all dealings in Personal Data are:

  • Processed fairly & lawfully
  • Obtained only with the consent of the Personal Information provider
  • Collected, only when the information is collected for a lawful purpose connected with a function or activity of Nimesa and the collection of the information is considered necessary for that purpose.
  • Not retained for a period longer than is required for the purposes for which the information may be lawfully be used or is otherwise required under any law for the time being in force.
  • Available for review by the Personal Information provider, as and when requested.

Information Security

We work hard to protect Nimesa and our users from unauthorized access to or unauthorized alteration, disclosure or destruction of information we hold. In particular:

  • This site has security measures in place to protect the loss, misuse, and/or alteration of information under our control.
  • The data resides behind a firewall, with access restricted to authorized Nimesa personnel.
  • We restrict access to personal information to Nimesa employees, contractors, and agents who need to know that information in order to process it for us, and who are subject to strict contractual confidentiality obligations and may be disciplined or terminated if they fail to meet these obligations.

Enforcement

We regularly review our compliance with our Privacy Policy. We also adhere to several self-regulatory frameworks.

Changes to this Policy

Please note that this Privacy Policy may change from time to time and the same will be communicated in writing (including email notification of Privacy Policy changes). Nimesa will not reduce employee rights that are permitted under the applicable laws. Nimesa will continue to review the effectiveness of this policy to ensure it is achieving its stated objectives. The most recent policy will be published and will reflect the effective date.

Grievances

Any grievance or complaint, in relation to the processing of information, should be addressed in writing to Nimesa’s designated Privacy Officer, who shall redress the grievances as expeditiously as possible at info@nimesa.io.

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